The user may re-enable the protocol but should consult with departmental policy. If a protocol is disabled, the account cannot be used to connect to Office 365 via that protocol. Reduce the risk of sensitive data exfiltration by malicious actors in the event of account / credential compromise Reduce the risk of lost email as a result of deleted messages bypassing the Deleted Items folder Learn more.Īn authorized administrator may disable POP protocol on behalf of a userĬomply with departmental HIPAA policies which may prohibit the use of some protocols Prevent deleted content from being purged in response to legal evidence inquiryĪllows authorized administrators to prevent messages from being permanently deleted or modified. The Office of Cybersecurity may enable an In-Place Hold on an account at the request of the Office of Legal Affairs / Office of Compliance / Dean or Director Search content in response to public records request or evidence inquiryĪllows authorized people to search any mailbox based on specific search criteria and then export the data to another location. The Office of Cybersecurity may initiate searches of content within user mailboxes at the request of the Office of Legal Affairs / Office of Compliance / Dean or Director It could also be used to set an Out of Office notification for a departed employee. In the context of this document, it could be used to grant Full mailbox permissions. Permission applied from the Wisc Account Administration site which gives the recipient the ability to change settings on another account. The Office of Cybersecurity may authorize and grant Administrative Access to departmental IT staff / supervisor without user involvementĪssist employees with managing their accounts for purposes such as assigning mailbox permissions. IT staff / supervisor may request Administrative Access The user applies this permission applied from Outlook or Outlook on the Web which can be enabled for specific folders and calendars so that the recipient (typically an IT administrator or supervisor) can access data only in those locations. ![]() User may grant Folder / Calendar Permission to another person The user applies this permission via the Wisc Account Administration site which gives the recipient (typically an IT administrator or supervisor) access to all of the data in every email folder, every calendar, and all data in OneDrive for Business Transfer and/or purge content for departing employees.Īssist employee with searching for misplaced content. User may grant full mailbox permission to another person Use Outlook or Outlook on the web to recover messages that have been emptied from your Deleted Items folder within the past 30 days. Search for and recover a small number of user emails that were purged from the user's Deleted Items folder Someone with full mailbox permission may recover deleted items on behalf of user Messages moved in this way are stored within your Office 365 mailbox and not otherwise backed-up or copied to an out-of band location Behavior varies based on client implementation. Most email clients have an "archive" button that allows users to move messages to a pre-defined folder. ![]() ![]() "Inbox Zero" - Save important messages to another folderĬustom retention policies can be applied to chosen Archive folder ( coming soon) User 'Archives' a message to move it to another folder within their mailbox
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